HOW TO MAKE A NEW FILE SYSTEM HOW TO

Identify the contents of the document without.

Good file names should accomplish 2 things:

Establish a format for naming new files.

Here are some suggestions for working through the process: Start by establishing your own system, and then apply it to your existing documents. Naming, renaming, and organizing files is a big undertaking, but well worth your time. To open each document, check the last modification date and hope for the best. To determine which one is the final version, you would need Can you figure out which one of these is the final document? Without a unified, office-wide naming system, you end up with an incoherent mess in your file folders. With a good system, you can identify the contents and version of the document from the file name, without even opening it. Realistically, agenda.doc will never be renamed, and if you need to reference it in the future, good luck finding it. Don’t be tempted to name a document something along the lines of agenda.doc just because you need to get it saved quickly and figure you can correct it later. It’s easy to “save as” a generic file name when you are in a hurry, but that will set you up for difficulties later on.

Creating a streamlined system allows co-workers to easily locate files, even if the file’s creator has left the company. Choosing smartįile names will help you find what you need, simply and quickly. Having a unified process for naming everything from wordĭocuments to photo files can save you hours of digging around. You can avoid this workplace disaster with a good file Where is it filed? Is it under the client name or in the new-business section of the shared drive? Is version number three the final or just a draft? Locating that specific document could possibly take forever–certainly longer than the boss’ conference call will last. And, she needs it for the conference call that is starting right now. She needs the final version of a new-business pitch for a former client that was written before you joined the company. If you needed to find a specific document on your computer,Ĭonsider this scenario: You are sitting at your desk, hard at work on your team’s latest project, when the boss walks in with a panicked look on her face.

HOW TO MAKE A NEW FILE SYSTEM HOW TO

HOW TO CREATE A FILE-NAMING SYSTEM THAT WORKS

How to make a new file system